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The Tournament Organizer is responsible for the following:
According to Hockey Alberta Regulation 11.1(d), "Subsequent tournament sanctions may not be issued to any LMHA (Hockey Calgary) which has been found to have conducted a sanction tournament which has not conformed to those regulations which apply."
It is imperative that Tournament Coordinators understand and fulfill all their responsibilities as failure to do so may result in consequences to Hockey Calgary teams and associations wishing to host future tournaments.
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A travel permit indicates that your team is travelling outside of Hockey Calgary boundaries for a tournament or exhibition game. An approved travel permit does not give permission for travel, it is solely an indication of travel.
Travel permits are auto-approved upon completion of the “Play in a Tournament” and “Play an Exhibition Game” forms, and are granted under the following conditions. Receiving the auto-approved travel permit does not give you permission to attend if all of the conditions are not met. Travel permits will be revoked upon review after the auto-approval has been sent.
1. This permit must be available electronically or in print during the dates of travel.
2. Games to be played under this travel permit must not conflict with any Hockey Calgary Commitments. This includes Seeding Round or Regular Season games scheduled after the date this permit is issued.
3. Teams in U9 are not permitted to travel during the first weekend of Esso Minor Hockey Week (see Important Dates)
4. Teams in U11 and older are not permitted to travel during Esso Minor Hockey Week (see Important Dates). This excludes those teams playing in the AEHL, AFHL or CJHL.
5. All match and major penalties must be reported immediately to your League (AEHL or AFHL) or League Chair/Coordinator.
6. Teams must adhere to minor hockey tournament and exhibition game regulations as set out by Hockey Alberta.
7. Details contained on the official game report(s) for all exhibition and tournament games played under this permit must be entered at the Hockey Calgary website or a copy sent to the League (AEHL or AFHL) or League Chair/Coordinator within 24 hours of the game or return from the tournament.
8. U7 & U9 teams may not attend out of town tournaments until after the Seeding Round is over.
THE TRAVEL PERMIT WILL BE REVOKED FOR ANY TEAM FAILING TO COMPLY WITH THE ABOVE CONDITIONS.
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Teams in Community leagues (excluding House Leagues) are allowed to request TWO Schedule Windows during the Regular Season. A Schedule Window may be requested to host a tournament, attend a tournament, arrange a series of exhibition games, organize a team building event or for a “bye” weekend.
The Regular Season is December 2 to February 23 – a Schedule Window is required during these dates with the following exceptions:
ADDITIONAL SCHEDULE WINDOW PILOT
Hockey Calgary is implementing an “Additional Schedule Window Pilot” for the 2024-2025 season that will allow U7 to U18 teams to access an additional schedule window, for a fee, during the regular season for a maximum of 2 Schedule Windows. Previously, teams were permitted to take 1 complimentary schedule window during the regular season.
U7 TEAMS
U7 teams may request 2 Schedule Windows during the Regular Season to host or attend a tournament within the following parameters.
Esso Minor Hockey Week (January 10 to 18) – as U7 teams do not participate in Esso Minor Hockey Week, teams may host or attend tournaments during this period. A Schedule Window request is required to host or attend during this time frame.
U9 TO U18 TEAMS
U9 to U18 teams may request 2 Schedule Windows during the Regular Season to host or attend a tournament within the following parameters.
Other Considerations:
Hockey Calgary is implementing a “Game Reschedule Policy Pilot” for the 2024-2025 season that will allow U7 to U18 teams access to request a game reschedule to attend an additional tournament, for a fee, during the seeding round and regular season.
Previously, teams were not permitted to request a game change.
All Game Reschedules must follow the criteria and guidelines as laid out in the Game Reschedule Policy.
Hockey Calgary strongly recommends teams do not commit to tournaments (especially during the Seeding Round) until you have received official confirmation of the approved game reschedule.Games will not be rescheduled if the criteria has not been met. There will be no exceptions made to reschedule games that do not meet the criteria or if the team has committed without having approval to do so.
Please refer to the GAME RESCHEDULE POLICY for information.
A Tournament is an event consisting of games between three or more teams which follows an interlocking schedule and leads to an eventual winner in U11 and older age categories, U7 and U9 tournaments do not declare a winner. There are three types of tournaments:
A tournament sanction ensures the tournament will be played under Hockey Canada Official Playing Rules, complies with Hockey Canada, Hockey Alberta, and Hockey Calgary Bylaws & Regulations and that all teams participating are registered members of Hockey Canada or their International Ice Hockey Federation (IIHF).
It is the responsbility of the Tournament Organizer to obtain a copy of the official team roster and travel permit issued by their LMHA, Branch or IIHF.
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There is no fee to obtain a Tournament Sanction.
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The deadline for requesting a tournament sanction depends on the type and location of your tournament. Tournament Sanction requests may be considered after these deadlines provided the maximum number of tournaments has not been exceeded.
Submitting your tournament sanction request prior to the deadline does not guarantee your tournament will be approved. The number of tournaments during the Preseason, Season Break, Winter Break and Post Season periods is monitored closely to ensure:
Tournament Sanction Requests for tournaments outside Calgary will be approved within 5 business days and will not be subject to any limitations. Teams planning to host an out of town tournament are encouraged to review the Hockey Calgary Tournament Listing to ensure there are not too many tournaments already approved for their age category and tier and to apply for a Tournament Sanction as soon as possible.
Tournaments held in Calgary - Male and Female Community
The number of Tournament Sanction Requests each weekend in Calgary will be limited to the following:
| Tier | U9 | Tier | U11 | Tier | U13 | Tier | U15 | U18 |
|---|---|---|---|---|---|---|---|---|
| 1 | 4 | AA | 3 | 1 | 3 | BC1 | 2 | 2 |
| 2 | 4 | 1 | 3 | 2 | 3 | BC2 | 2 | 2 |
| 3 | 4 | 2 | 3 | 3 | 3 | BC3 | 2 | 2 |
| 4 | 4 | 3 | 3 | 4 | 3 | NBC1 | 2 | 2 |
| 4 | 3 | 5 | 3 | NBC2 | 2 | 2 | ||
| 5 | 3 | 6 | 3 | NBC3 | 2 | 2 | ||
| NBC4 | 2 |
Tournament format must be a maximum of 4 teams and 8 games, excluding U7 (Timbits). Exceptions may be made for tournaments with out of town teams attending where the total number of tournament games that weekend does not exceed the Central Region maximums.
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Teams from outside of Calgary are permitted to attend provided they are registered members of Hockey Canada or their International Ice Hockey Federation. All teams from outside Calgary must provide an official team roster and travel permit issued by their LMHA, Branch or IIHF.
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Each team may HOST a maximum of 1 out of town tournament during the full season.
Out of town is considered any rink outside of the Hockey Calgary boundaries.
Teams may host tournaments outside of Calgary. The request for a tournament sanction is submitted the same as if your tournament was being held within Calgary however the deadline for submitting your request is different.
Tournaments held outside Calgary during Regular Season are only permitted to have a maximum of four Calgary teams attend. You may host a larger tournament if teams outside the Calgary boundaries are attending.
When securing ice in facilities outside of Calgary, they will often request a Certificate of Insurance form. Hockey Canada has launched an online Certificate of Insurance form via BFL Canada. This assures the facility that all participants are registered members of Hockey Canada or their International Ice Hockey Federation. Once the request has been submitted, it will be reviewed by Hockey Alberta and submitted to BFL for processing. Once BFL has issued the Certificate of Insurance, it will first be sent to Hockey Alberta, and then forwarded on to the requesting member. Please allow 10 business days for processing.
Please remind all Calgary teams attending your tournament, including the HOST team, to submit the "Play in a Tournament" form using their Team Manager user account. A travel permit will be auto-approved and automatically sent to the team by email, and a Schedule Window will be created if appropriate.
Local ranked and certified officials must be organized through the Referee In Chief or their designate from the Local Minor Hockey Association in the jurisdiction where your games are being played. You may not bring officials from Calgary without the permission of Hockey Calgary and Central Region and if officials from Central Region are scheduled for your out of town tournaments, mileage and expenses may apply. It is recommended you make arrangements for officials as soon as you have your ice secured.
*Note: for tournaments in the Banff and Canmore area, you are required to contact Matt Owens from Central Region to ensure availability of officials before committing to hosting a tournament. Officials are not guaranteed, therefore your tournament may need to be cancelled if you do not make arrangements prior to commitment to facilities.
*Note: for tournaments in the Edmonton area, you are required to contact the Referee in Chief for the area, Dennis Arski to ensure availability of officials before committing to hosting a tournament. Officials are not guaranteed, therefore your tournament may need to be cancelled if you do not make arrangements prior to commitment to facilities.
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Tournament Sanctions may be granted at any time during the season except during the Seeding Round and Esso Minor Hockey Week.
In U11 and older age categories, it is not recommended that teams host or attend tournaments between the end of the Regular Season and the end of Adrenalin City Championships. Should a team decide to host or attend a tournament during this period it is with the understanding that in the event of a conflict between a playoff game and a tournament game, the playoff game must be played as scheduled. There will be no exceptions made, and no league games will be rescheduled to accommodate tournament games.
Submitting your tournament sanction request prior to the deadline does not guarantee your tournament will be approved. The number of games during the Preseason, Season Break, Winter Break and Post Season periods are monitored closely to ensure the total number of games does not exceed the maximum the Central Region can handle.
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Teams may not be scheduled to play more than three games in one day. Where tournaments do require teams to play three games in one day, games must be no longer than 75 minutes in duration and teams must have at least one and a half hours in between the second and third games.
Tournament games do not have to follow the guidelines used for league games however they should be reasonable for the age category and location of the teams. Games may not begin earlier than 7:00AM or after 10:15PM
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TOURNAMENTS WITHIN CALGARY
One of your responsibilities as Tournament Organizer is to add the tournament games using the user account login and password that was issued to you when your tournament sanction was approved. This must be done by the listed deadline date of the month proceeding the month of the tournament or your tournament sanction may be revoked. It is imperative that the tournament games be entered in a timely manner so that the tournament schedules can be submitted to Central Region for assigning. Please be aware of the deadline dates when you receive your tournament sanction.
Your schedule will be exported from the Hockey Calgary system and imported to the Central Region website for assigning. All tournament games with the exception of U7 will be assigned in this method. For U7 Junior Timbits tournaments – no referees are to be used, instructors are to be on the ice. For U7 Senior Timbits tournaments – referees may be used at the discretion of the tournament and must be arranged through your Community Referee Coordinator.
Teams can be added right up to the day of the game however your schedule will be locked 48 hours after the tournament sanction deadline. Once the schedule is locked, you will not be able to make changes to the date, start time, duration or arena of any of the games so make sure you enter the games carefully. Schedule changes are subject to a $15.00 per game charge by Central Region and a $10.00 per game charge by Hockey Calgary. If you do require a change after your schedule is locked contact Hockey Calgary who will make the changes at both the Hockey Calgary and Central Region websites for you.
Every effort will be made to assign the same number of officials for your tournament games as during league games:
The Central Region will send an invoice to the email on your tournament sanction and it must be paid prior to the first game of your tournament. If you have not received an invoice within 7 days of the start of your tournament contact Central Region directly to inquire. Refer to the Central Region Officiating Rates for information on game and assigning fees.
Submitting your tournament sanction request prior to the deadline does not guarantee your tournament will be approved. The number of games during the Preseason, Season Break, Winter Break and Post Season periods are monitored closely to ensure the total number of games does not exceed the maximum the Central Region can handle. It is advised to submit your tournament sanction request as soon as possible.
TOURNAMENTS OUTSIDE OF CALGARY
Local ranked and certified officials must be organized through the Referee In Chief or their designate from the Local Minor Hockey Association in the jurisdiction where your games are being played. You may not bring officials from Calgary without the permission of Hockey Calgary and Central Region and if officials from Central Region are scheduled for your out of town tournaments, mileage and expenses may apply. It is recommended you make arrangements for officials as soon as you have your ice secured.
OUT-OF-TOWN TOURNAMENT REFEREE ASSIGNING PROCEDURE:
Due to significant official shortages in the area and across Alberta, officials in Calgary are no longer permitted to support out of town tournaments. We are finding difficulty servicing hockey in the Calgary area as it is, and therefore, tournament organizers and host teams are required to source officials from the local Referee-in-Chief.
CRRC is sorry they cannot be of more assistance, but this is the reality of where things are with officiating in our area.
All tournaments hosted by Calgary teams must be sanctioned by Hockey Calgary and once approved will be automatically added to the Hockey Calgary Tournament Listing. When sanctioning a tournament prior your team being formed, you can sanction as an association and then make the changes through Hockey Calgary once the teams have been formed. Please contact Hockey Calgary to make this change.
You will also receive an email notifying you of the updated status of your tournament as well as a user name and password that will allow you to manage your tournament at the Hockey Calgary website. If you do not receive this email, check your junk folder as sometimes the automatic emails sent from our website get caught in spam filters.
Enter your user name and password at the Hockey Calgary website to review the details of your tournament, add teams and games and also add content to your tournament homepage. The Hockey Calgary Tournament Listing displays all the pertinent information about your tournament as well as the number of available spots remaining. As you add teams to your tournament, the number of available spots will automatically be updated.
Teams can be added to the games right up to the day of the game however your schedule will be locked 48 hours after the tournament sanction deadline. Once the schedule is locked, you will not be able to make changes to the date, start time, duration or arena of any of the games so make sure you enter the games carefully. Schedule changes are subject to a $15.00 per game charge by Central Region and a $10.00 per game charge by Hockey Calgary. These changes can be very time consuming. If you do require a change after your schedule is locked contact Hockey Calgary who will make the changes at both the Hockey Calgary and Central Region websites for you.
REQUEST A TOURNAMENT SANCTION HERE
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Once a tournament has been sanctioned by Hockey Calgary it does not have to be sanctioned by Hockey Alberta unless your tournament is not full and you would like your tournament to be listed on the their website as well. To request a tournament sanction go to the Hockey Alberta Member Login and enter your associations username and password (CLICK HERE FOR LOGINS CHART), note that both are case sensitive.
Once you login follow the next steps.
It is not necessary to enter your completed tournament games into the Hockey Alberta sanction. You are only required to enter completed tournament games into the tournament page on the Hockey Calgary website.
If you have problems with the Hockey Alberta Member Login or experience delays in receiving approval for your tournament sanction, please contact Hockey Calgary for assistance.
We, at Hockey Calgary, want to help you with your tournament. We know it takes a lot of organization to run a smooth tournament, so let us help you with the printing of your tournament programs.
There is a small cost for this service:
8 ½ x 11 paper size
11 x 14 paper size
Per sheet means, 8.5 x 11 front and back folded. 2 sheets front and back gives you an 8 page folded tournament program. Cost example:
What we would need from you is the following:
